Most email marketers have found themselves on at least one IP or domain denylist at some point. If you find yourself on a denylist, it’s a good idea to assess your address collection practices, evaluate your sunsetting policy, and request a delisting from the relevant denylist removal form (if available).
The impact of having your IP or domain on a denylist can range from being a small annoyance to a complete showstopper for your email deliverability. Because deliverability is the primary concern for most email marketers, it’s crucial to understand how denylists function and what you can do as a sender to reduce your risk of being denylisted.
How do email denylists work?
First, let’s start with a basic definition: what is denylisted? An email denylist is a record that contains IP addresses or domains flagged by spam filters. Servers use this information to determine which addresses to block—either by diverting directly to a spam folder or by disallowing the send to occur at all.
In simple terms, a denylist is a barrier between you and your email recipients. While some email denylists have a bigger impact on your deliverability than others, your email marketing success depends on tracking metrics and ensuring good open rates.
To help you understand how a denylist works, check out the diagram below.
For the most part, spam traps fall into 1 of 3 categories:
- Recycled spam traps: These email addresses were once valid but have been dormant long enough and haven’t engaged with any email in a long time. The receiving server typically refuses (bounces) the messages sent to these addresses for a year or more before reactivating them as spam trap addresses.
- Typo traps: These email addresses usually end up on recipient lists due to user error. For instance, typing firstname.lastname@example.org instead of email@example.com. Similar to recycled spam traps, these addresses never open or click any of the messages received. The anti-abuse community believes sending excessive amounts of mail to typo traps is indicative of poor list acquisition practices and poor list hygiene.
- Pristine traps: These fake email addresses and domains, created by ISPs or anti-spam organizations, never actively receive email for the sole purpose of capturing a spammer. Pristine traps commonly end up on mailing lists when senders purchase, rent, or scrape addresses, and are most likely to put a sender on denylists.
Note: Some email denylists also list domains and IP addresses based on user-generated feedback and manual reporting of unsolicited emails.
How to check if you’re on an email denylist
There are a lot of denylists, but a good starting point is to perform an email denylist check to see if your IPs or domains are on any of these popular lists:
- Barracuda Reputation Block List (BRBL): BRBL is a free DNS blocklist (DNSBL) of IP addresses known to send spam.
- Cloudmark: Cloudmark’s impact can be significant if Proofpoint’s influential blocking service catches you with malware on your computer, a compromised user account, or dated subscriber lists.
- Invaluement: Invaluement’s anti-spam DNSBL blocks elusive types of spam where the sender sends unsolicited bulk email and escapes traditional detection methods.
- MXToolbox: MXToolbox shows you whether your domain or IP address is on a denylist and can perform checks on your DNS to determine its configuration.
- MultiRBL: MultiRBLis a free multiple-DNSBL service that cross-references other denylists by IPv4, IPv6, or domain.
- SpamCop: The SpamCop Blocking List (SCBL) collects IP addresses that had mail reported as spam by SpamCop users.
- Spamhaus: The Spamhaus Project maintains several DNSBLs as part of its effort to identify and track spam sources and provide anti-spam protection.
- SURBL: SURBL, unlike most lists, is not list of message senders. Instead, these are lists of websites appearing in unsolicited messages.
How to reduce your risk of getting denylisted
Want to know what to do when your email gets blocked? Fortunately, there are plenty of corrective actions you can take before you wind up on an email denylist.
But if you want to know how to avoid email denylists, your answer is reputation monitoring—the key to maximum email deliverability. By closely monitoring your complaint rates, you can prevent delivery failures proactively. Check your statistics with each campaign deployment and look for delivery dips and low engagement rates. You also need to be mindful when adding new subscribers to your email list to ensure you’re not the victim of spam traps.
Keep in mind the best solution differs for every business model. Here are several actions you might take:
1. Confirmed opt-in
Before adding a new recipient address to your active mailing list(s), send a confirmation email.
- Adds only valid, engaged recipient addresses to your mailing list
- Prevents typo traps, recycled spam traps, and pristine trap addresses on your list
- Increases open and click rates (because you’re sending emails to recipients who explicitly asked to receive them!)
- Reduces spam reports and unsubscribes
- Improves your return on investment (ROI) for each message sent
- Reduces marketing email opt-ins (possibly)
- Causes extra “friction” in the sign-up process
2. Engagement-based sunsetting
Remove email addresses from your mailing list if these don’t open or click a message in a certain period. This period varies depending on factors like your industry and sending frequency.
- Removes “dead weight” from your email list
- Improves sending reputation by only sending to recently engaged recipients
- Improves ROI per message sent
- Reduces spam reports and unsubscribes
- Reduces exposure to recycled spam traps and typo traps significantly
- Improves brand reputation by reducing the number of emails sent to people who don’t want them
- Requires significant technical requirements to determine who is engaged
- Decreases list size
- Leaves money on the table potentially (e.g., What percentage of long-term, nonengaged email recipients eventually convert to a sale?)
3. Real-time address validation
Check email addresses at the point of sign-up for validity and common typos.
- Reduces common domain typos
- Reduces pristine spam trap hits
- Reduces instances of fake email addresses
- Reduces “friction” compared to confirmed opt-in
- Causes new sign-ups to often react positively to this feature (e.g., “Wow they caught my typo!”)
- Incurs licensing costs if using third-party service
- Has engineering and technical requirements when building your verification logic
Achieve better deliverability with Twilio SendGrid
Denylists don’t exist to make life more difficult for email senders. These are here to help mitigate spam and keep recipients happy.
Remember that the purpose of email denylists is to prevent email from landing in inboxes that didn’t recently opt in to receive email with explicit and informed consent. This means that no single preventative measure will guarantee zero denylistings. But it also means that if you do everything in your power to send email that people want, it’ll make the process of getting delisted that much easier!
At Twilio SendGrid, getting your emails delivered to your recipients’ inboxes is our top priority. Our user-friendly dashboard, domain and IP denylist monitoring, and real-time email alerts keep you on top of your reputation score to discover deliverability issues. Learn more, then get started for free.